Registration

We commit to ensure that participants of INCS 2025 receive the best support so that they feel happy and safe during our Conference and can therefore thrive and achieve their academic goals.

Please, note that registrations and all reservations to the Conference must be made through the online form, and that registrations are considered valid only upon payment.

Please note that:

The Conference Secretariat will provide the invoice only after the payment has arrived, which usually takes from three to five workings days. Moreover, invoices are not issued automatically, so please consider that it will take at least another three to five working days for the secretariat to send them together with the confirmation of your registration.

The secretariat is open on Monday-Friday, 09.00 am – 01.00 pm / 02.00 pm – 06.00 pm

Registration Procedure

Registration

Registrations and all reservations to the Conference must be made through the online form

Please, note that registrations will be effective only after receiving the total amount due by bank transfer or by credit card.

Registration/reservation payments can be provided by:

– Credit card
Please note: a commission fee will be charged.

– Bank Transfer
Bank Transfer to: Symposia srl
Bank: Monte dei Paschi
IBAN: IT 36 H 0103003271000061275320
SWIFT: PASCITM1A37
SUBJECT LINE: STATPHYS29 + Name and Surname.

Please, consider that receiving a payment from a not registered participant doesn’t allow us to issue the regular invoice and consequently isn’t valid until the registration on our online platform is made.
Therefore, please, complete the registration before making the payment to register for the Conference.

If you have any issues or questions regarding the registration, please contact us at secretariat@incs2025.it.

Your registration will be effective only after we have received the total amount due by bank transfer or by credit card. The Conference Secretariat will then provide the invoice/s.

In the ‘Invoice’ section of the registration form, please also specify the fiscal address and VAT/tax code:
– In the case of refunds from your Company/Institution, please select “Company”
– If you are paying independently, please insert your personal fiscal data.

Please note
No pro-forma invoice will be issued.
All participants are required to carefully check the inserted data for the invoice(s).
Any change of the invoice details (such as address, VAT number etc.) is exclusively possible within 3 days from payment date and is subject to a 20 EUR extra fee. In case of doubt, please check with your company/institution administration first.

Italian participants only:
Per il rilascio delle fatture elettroniche intestate alle pubbliche amministrazioni (comprese Università, Enti ed Istituti di Ricerca), il partecipante, dopo aver inserito tutti i dati di intestazione dell’ente, comprensivi di Codice Univoco Ufficio, dovrà far pervenire copia dell’ordine amministrativo all’indirizzo: secretariat@incs2025.it.

Policy cancellation for Congress on-site fees, optional tours and Congress dinner:
• Full refund for cancellations received before April 21st, 2025 (11:59 PM CET);
(please note: € 20 will be withheld for administrative practices);
• 50% refund for cancellations received between April 22nd and May 18th, 2025 (11:59 PM CEST);
• No refunds will be granted after May 19th, 2025 (11:59 PM CET).

All refunds will be processed starting from one month after the Conference. A € 20 bank commission expense will be charged.

VISA letters can be asked to the Organizing Secretariat at secretariat@incs2025.it, only after registering for the conference and paying the registration fee.

The Organizing Secretariat cannot send VISA letters before registration for security reasons.

For all information, please visit: http://grupposymposia.it/privacy-policy

IMPORTANT DATES

CALL

  • CLOSED – Call for abstracts

  • March 2nd, 2025 (11:59 PM CET) – Submission of the information for the program deadline

  • May 18th, 2025 – We expect papers to be posted by this date

  • March 23rd, 2025 (11:59 PM CET) – Presenting authors’ registration deadline

REGISTRATION

  • Late January, 2025 (11.59 PM CET) – Early bird registration opening

  • March 23th, 2025 (11.59 PM CET) – Early bird registration deadline
  • March 24th, 2025 (11.59 PM CET) – Regular registration opening
  • June 3rd, 2025 (11.59 PM CET) – Regular registration closing
  • June 18 – 20, 2025 – INCS 2025 Annual Conference

CONFERENCE GRANT

  • February 28, 2025 (11.59 PM CET) – Deadline to fill out the form

  • by March 10th, 2025 (11.59 PM CET) – Notification by the LOC